Completing your I-9 Documents
Brittany Conard avatar
Written by Brittany Conard
Updated over a week ago

In order to complete your I-9, you will need to follow the following steps.

Step 1:

  1. Input & Verify I-9 personal information

  2. Upload I-9 documents (Front & Back)-for more information on acceptable documents, please visit https://www.uscis.gov/sites/default/files/document/forms/i-9instr.pdf for details as to what documents are included.

  3. Select a friend/family member (in the same location) to verify your documents-this person is an authorized representative who is in the same location as you to view your documents and state that they are valid.

    1. Per the IRS, An authorized representative acts on behalf of the employer to sign off on identity verification documents for Form I-9. The Department of Homeland Security does not require the authorized representative to have any particular qualifications, licensing, knowledge, experience or affiliation with the employer.

Step 2 begins when the authorized person is designated to view the documents. You will see the following screen where you can designate the phone number for your authorized reviewer:

You will need to enter the phone number of the person who is acting as your authorized representative, and click ‘Send Text Message’.

*NOTE: Your authorized representative will also need to have location sharing enabled for this step if you are using this option. If they do not wish to share their location, please utilize Option 2 instead. If you need more details about how to share your location, please see the heading at the bottom of the page.

After you enter their cell phone number and click ‘Send Text Message’, you will see this on your screen. It is the same screen as before so you have the option to designate a new authorized representative if needed.

At this point, the rest of the verification will need to be completed by your authorized representative. They should have received a text message similar to the following, but with your name:

Upon clicking the link, they will be asked to share their location, which is required for this option (you may need to select ALLOW on your device-see the bottom section for full details). There is also a brief, optional video explaining more about how to complete the I9:

After submitting their location, they will be asked to certify their identity and to type their name (they should NOT type your name):

They will then be asked to verify your documents. You must have your physical documents handy for them to inspect and to confirm that they match the photos shown on the screen:

If they do not match, they can indicate this, and you will need to restart the process. If they do match, after clicking ‘Match’, they will be asked to sign and click ‘complete verification’:

And then you will see this on your screen:

If you choose not to share your location, much of the above process will be the same, but you will instead need to use a QR code provided by WorkBright to verify that you are in the same physical location as your verifier.

  1. You will click ‘Share My Location’

  2. If you have denied access to your location, you will see a message that says "unfortunately, geolocation denied"

  3. You will proceed to enter your document reviewer’s cell phone number, and click ‘send text message’. You will then see this on your screen:

  4. You authorized representative should have received a text message that says that you have requested to view their documents, with a link

  5. Upon clicking this link, they will see a video on their mobile browser, as well as a QR code

  6. Back on your screen, you will click ‘Begin QR code scan’. Using either a camera on your laptop, or the camera on your mobile device, you will scan the QR code that is displayed on your authorized representative’s device.

  7. After scanning, your screen will show the title I-9 In person review

  8. They will click ‘Scan Completed’ on their device, and that time, they will be brought to step 2 (verify documents):

    The steps from this point are the same as the steps above.

Sharing Your Location:

IOS:

  1. Go to Settings > Privacy & Security > Location Services and click or tap the app.

  2. Determine how closely you want apps to know your location.

    1. To allow an app to use your specific location, leave Precise Location turned on.

    2. To share only your approximate location—which may be sufficient for an app that doesn’t need your exact location—you can turn Precise Location off.

Note: If you set the access for an app to Ask Next Time, you’re asked to turn on Location Services again the next time an app tries to use it.

Android:

  1. Swipe down from the top of the screen.

  2. Touch and hold Location.

    1. If you don't find Location, Tap Edit or Settings Then drag Location into your Quick Settings.

  3. Tap App location permissions.

    1. Under ”Allowed all the time," “Allowed only while in use,” and “Not allowed,” find the apps that can use your device's location.

    2. To change the app's permissions, tap it. Then, choose the location access for the app.



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